Northern VA Randonneurs; June 20, 2019 "SHENANDOAH 1000k"
Our mission: To create a high quality & memorable event with great support, top rated overnight hotel, no frozen or canned food, Shab will cook on spot.
Event Date: Starts on Thursday June 20, 2019 promptly at 4:00am and ends on Sunday June 23 at 7am. (75-hour time limits)
Event start/end location: Comfort Suites, Leesburg VA http://www.comfortsuitesleesburg.com
80 prosperity Ave, Leesburg, VA, 20175 Phone: (703) 669-1650
Registration: Currently; it is open.
How to register: Follow this link to register https://goo.gl/forms/MAPTpTnxUtFUWcbj1 . (No day-of registration)
Registration priority: first come, first serve and the following criteria;
You will receive an email that you are in the confirmed riders list when the criteria above have been met.
Entry Fee: $350 & it will cover (At this moment) :
Other Services that you may receive: (These services are not guaranteed & it will be based on our best effort with no extra charge to you)
*Post ride services are only available after 5pm on Saturday June 22 till 7am Sunday June 23.
Otherwise riders are responsible for their own food, lodging, transportation, and other incidentals.
Payment Methods: PayPal will be method of payment; You may use your bank account or credit card using PayPal. You will see this link https://www.paypal.me/NorthernVA after your submit your registration form.
Refund policy: if we receive your withdraw notice by
Hotel for before/after the event: Riders are responsible for their own hotel arrangements at the hotel in Leesburg VA for before/after the event. For riders conveniences; we have arranged special rates for blocks of rooms for the night before on June 19 and for ride finish on June 22.
If you are parking your car at the Leesburg Comfort Suites or Red Roof Inn, please park at the back. Make sure to tell the hotel that you are parking until Sunday and give them your car info.
Storage: For bike cases or extra luggage, we are working with the host hotel so you may leave them there during the event. We have more info on this later.
Transportation: If you are flying, then closest airport to the event start hotel (Comfort Suites) is Dulles airport (IAD) and normally they provide airport shuttle services from/to the Dulles airport (IAD); please call them for more info (703) 669-1650. For other airports in the area like BWI or Reagan/National, you may contact us if you have any questions.
Ride Qualifications: (You may qualify for this event from one of the following criteria listed below) Qualifying events can be ACP, RUSA, LRM or permanents.
Rider qualification must be completed & verified on or before June 01, 2019. Let us know if you will be qualified after this date.
It is the rider's responsibility to qualify for the event and submit their results to the ride organizers by June 01, 2019. Failure to qualify is not a basis for a refund larger than those described in the Refund Policy.
Rider limit: Thirty (30) riders. If the rider limit reached then:
Foods: We do our best to accommodate all type of diets; vegetarian, vegan, Mediterranean and meat lovers and yes, Shab is planning to cook fresh on spot her famous Basmati Rice. Some of the items in the menu that we are thinking are pasta (with/without meat), soup, salads (potato, Tuna, macaroni), sandwiches, Chili, Pizza, fresh fruit & so on. (If you have any allergy, please check before eating any foods)
Drop Bag(s): One drop bag of up to maximum 30 pound will be transported from the Leesburg ride start hotel to the overnight hotel at Harrisonburg, VA. Drop bags are available from 5pm on June 20th. Drop bag should be back in Leesburg, VA by Saturday evening June 22. (Please do not pack liquid or large items like wheels)
We only accept your drop bag on Thursday June 20th between 3am to 3:45 am outside of the main lobby door of the start hotel. There should be a car where you can drop your drop bag.
Route: The links are provided here are very preliminary and it just provided to give riders an idea. The final route will be posted here after the pre-ride is completed.
Intermediate Checkpoints/Controls open/close time: a lot of riders favorite subject; Riders should respect the controls open/close time but if you missed a control time and you think that you can recover by the next control or by overall time limit of 75 hours then you should keep biking. (Your safety & well being is our utmost important goal so “Don't put yourself into unnecessary danger & jeopardy”)
Route Services: We are working hard to design a route where it provides services at good intervals for riders but always plan to carry enough food & drink with you.
Safety & Night riding Requirements:
Riders Rules & responsibility: you may find them here https://rusa.org/pages/rulesForRiders please make yourself familiar with these rules; even if you are not RUSA member.
Bike inspection: there will be a bike inspection outside of the start hotel main lobby on
We will check your Helmet, reflective vest & ankles band during the bike inspection; please be ready to show them. Here more info on reflective https://rusa.org/reflectivity/
Your overall bike should be in a very good condition for riding a 1000k event. We highly recommend at least installing brand new tires/tubes, chain and braking pads/disk or make sure that they are in a very good condition.
Riders Check-in: it will be during the same time as bike inspection as noted above where the riders can pick up their rider packet (Brevet card, cue-sheet & so on) at the lobby of the start hotel after
Late arrival: If you arrive after 3:45 am on Thursday June 20th then you may have to wait until ride starts at 4am for bike inspection & check-in. Start control will be closed at 5am.
Volunteers: no ride is successful without tireless effort of volunteers. We welcome you if you wish to be a volunteer for this event.
As a volunteer you get the following benefits:
In return, we ask you to bring your smile, enthusiasm & great energy.
If you are interested or know someone who is interested to volunteer, please contact Shab email@example.com or 561-843-4775.
How do we communicate event info/news*:
Please note that we do not setup or officially communicate from any social media; including Facebook & so on.
*If we have to reach an individual; we may directly contact you via email, text or call.
How to contact us: by sending email to firstname.lastname@example.org ; calling Hamid 561-843-3770 or Shab 561-843-4775 or fill up a form at http://www.cyclingforever.com/norther-va-1000-km.html
A sample of 1000 km ACP Brevet controls open/close time are provided here for your amusement.
Checkpoint Date Time
========== ==== ====
0mi start: 06/20 04:00 (Start - control)
close: 06/20 05:00
255mi open: 06/20 16:28 (1st overnight)
close: 06/21 07:20
450mi open: 06/21 03:14 (2nd overnight)
close: 06/22 06:51
629mi open: 06/21 13:05 (Finish - control)
close: 06/23 07:00
If you still have questions or concerns then please ask.
Your event organizers
Hamid & Shab Akbarian